Car Consignment PDF Template

The Car Consignment form is a legal document that facilitates the sale of a vehicle by allowing an individual, known as the Consignor, to entrust their vehicle to a dealer or agent, referred to as the Consignee. This agreement outlines the terms and conditions under which the vehicle will be sold, including the responsibilities of both parties and the commission structure. To ensure a smooth transaction, it is essential to fill out this form accurately and completely; click the button below to get started.

Article Guide

The Car Consignment form serves as a crucial document for individuals looking to sell their vehicles through a dealer or consignment agent. This form establishes an exclusive agreement between the vehicle owner, referred to as the Consignor, and the dealer, known as the Consignee. It outlines essential details such as the vehicle's make, model, VIN, and condition, while also specifying the minimum selling price and the duration of the agreement. The Consignor retains the right to approve any sale, ensuring control over the transaction. Additionally, the form addresses important aspects like insurance requirements, liability, and the responsibilities of both parties regarding repairs and advertising costs. It also includes provisions for the payment of commissions and fees, which are clearly defined based on the sale price of the vehicle. The document emphasizes the importance of transparency, requiring the Consignor to disclose any known issues with the vehicle, including past accidents or liens. Ultimately, this form not only facilitates the sale of the vehicle but also protects the interests of both the Consignor and Consignee throughout the consignment process.

Car Consignment Preview

□

______________________

USED VEHICLE CONSIGNMENT AGREEMENT

Exclusive listing with the exclusive right to sell

I (We) _____________________________________ the Consignor(s) agree(s) to consign and deliver possession to ________________

___________________________________________at address of _______________________, with telephone number _____________,

Dealer No. __________________, the Consignee, the vehicle described as follows, for the sole purpose of selling the vehicle with a

minimum selling price of $______________. Consignor(s) shall have final approval of any proposed sale of the vehicle.

This agreement is to begin on ______________________ and will terminate on ________________. The terms of this agreement are that

the Consignor shall return the vehicle to the consignor(s), or enter into a new agreement at the termination of this consignment agreement.

Year

Make

Model

VIN#

License Plate #

Odometer

Style

Exterior Color

Actual Miles, TMU, Exempt?

Air Conditioning

Engine: ____________________________

AM/FM Cassette

Power Locks

Transmission: _______________________

AM/FM CD Player

Keyless Entry No. Remotes: __________

AWD

AM/FM CD Changer

Power Windows

FWD

Manuals

Power Seats

RWD

Maintenance Records

Power Sunroof

4WD

Floor Mats

Leather – Color: ____________________

Navigation

Cloth – Color: _____________________

DVD system

Consignor(s) warrant(s) that he/she (they) has/have possession of the title or that the title is held by the below listed lien holder and

that there are no interests, liens, or claims against the vehicle which are not below:

Name of Lien holder:

Address:

Phone No.:

Account No.:

The Consignor(s) agree(s) that, pending sale, the vehicle’s title shall remain in Consignor(s) name and that theft, fire,

comprehensive and liability insurance be and/or must remain in effect during the consignment period.

Agent Name:

Phone No.:

Insurance Co.:

Address:

Policy No.:

Liability Limits:

Effective:

Expiration:

The Consignor(s) represents and warrants that to the best of the Consignor(s) knowledge, information and belief, that the vehicle

has not been involved in an accident. If the vehicle has been in an accident, the Consignor(s) has provided Consignee with the

relevant information.

Yes

Has this vehicle ever been in an accident?

Yes

Has this vehicle ever been in a flood?

Yes

Has this vehicle ever had hail damage?

Yes

Has this vehicle ever had a branded title?

Yes

Is the vehicle currently unable to pass safety or emissions inspections?

If “Yes” checked above, please provide details:

Indicate whether the vehicle is:

Yes

AS-IS - NO WARRANTY

Yes

WARRANTY

Condition of Vehicle:

Excellent

Average

Poor

The vehicle requires the following work:

The delivery of this vehicle is on consignment and is not a sale of the vehicle to the Consignee. The Consignee agrees to receive the vehicle

in trust and not to permit its use for any other purposes than what is contained in this agreement without express written consent of the

Consignor(s).

Consignor(s) hereby agree(s) to the following commission rates as set forth by the Consignee:

Sale Price of Vehicle Commission/Costs

Sale Price of Vehicle

Commission/Costs

$0-$_______ $_______

$_______-$_______

$_______

$_______ - $_______ $_______

$_______ and up

___%

Carfax & NADA reports are included in commission cost. Advertising on Autotrader, KBB, CarGurus, TrueCar, Vast, Edmunds &

CarFax Online are included in commission cost. Cars.Com, Craigslist, Ebay and any other specialty ad site are extra on cars under

$_______. Complete detailing, safety inspection, repair work, financing and offered warranty plans are available at an extra cost and are

not included in the commission fee.

Additional Fees If Applicable:

Safety Inspection/Emission $___ + Sales Tax (cars/lt trucks) Finance Facilitation Fee:

$_______

Labor Rate $_____/hour, plus parts

Professional Detail

$_______ & Up

Warranty Plans: $_____ & up

Upon completion of sale and receipt of a good, negotiable title, the net amount due to the Consignor(s) from the Consignee shall be the

gross sale amount less any costs for repairs or detailing previously agreed to by Consignor(s), and commission rate as set forth in this

agreement, and further agrees that the Consignee will pay off any existing encumbrances against said vehicle and deduct the same from the

net amount due.

If repairs are required before or during the period of consignment, Consignee shall notify the Consignor(s) and shall secure Consignor(s)

approval before any work shall commence. All repair costs will be deducted from the Consignor(s) net. If the vehicle is not sold during the

specified agreement term, Consignor(s) agree(s) to pay repairs before vehicle is returned to Consignor(s).

In the event the vehicle is sold by someone other than the Consignee during the period of agreement, the Consignor(s) agree(s) to pay the

Consignee _____ percent ( ___%) of the price received. In the event a sale is made to a buyer who discussed the vehicle with the

Consignee, then the Consignor(s) agree(s) to pay the Consignee _____ percent ( ___%) of the vehicle’s selling price.

Should the Consignor(s) wish to remove the vehicle from Consignee’s premises, Consignee shall require a minimum of _________ ( __ )

hours’ notice. The vehicle can then be removed between the hours of ______ and ______ pm on weekdays or subject to appointment. All

advertising, detail, repair, inspection, and any other costs incurred while the vehicle was on the Consignor’s premises will be due at the

time of removal.

If the vehicle remains unsold and a new agreement is not considered, or if the vehicle has been sold but not removed from Consignee’s

premises or if the Consignor(s) or buyer(s) are delinquent in paying fees, Consignee may have the vehicle impounded at the Consignor(s)

or buyer(s) expense without prior notice to the Consignor(s) or buyer(s). Additionally, Consignee may, at any time, demand that the vehicle

be removed from Consignee’s premises upon _________ ( __ ) hour notice to Consignor(s).

Consignor(s) hereby promise(s) to defend, indemnify and hold harmless Consignee, its employees agents and assigns from any and all

demands, judgments, claims, including reasonable legal and all other expenses actually incurred and paid, incident to any claim whether

baseless or well founded by any third party in connection with any automobile taken by Consignee on consignment, including without

limitation any claim for taxes by any State of the United States, territory or political subdivision thereof. The indemnification language

contained herein shall survive the termination of this agreement,

It is further agreed that the Consignee, its agents or assigns are not responsible for any damage to the vehicle due to fire, accident, theft,

vandalism or any cause whatsoever.

Consignor:

Email:

Address:

Home Phone

Work Phone:

Signature:

Date:

Consignee on behalf of ________________________:

NOTICE TO CONSIGNOR: Failure of the Consignee to comply with the terms of this agreement may be a violation of stature

which could result in criminal or administrative sanctions, or both. If you feel the Consignee has not complied with the terms of

this agreement, please contact the Department of Motor Vehicles, Division of Investigations and Occupational Licensing Bureau of

Investigations, via the local Department of Motor Vehicles office. The Consignee is the person(s) or dealer who is selling the

vehicle(s) on behalf of the Consignor. The Consignor is the person(s) who has given the vehicle to the Consignee to be sold.

↓ Car Consignment

File Properties

Fact Name	Description
Parties Involved	The form involves two primary parties: the Consignor, who owns the vehicle, and the Consignee, who sells the vehicle on behalf of the Consignor.
Exclusive Listing	This agreement provides the Consignee with an exclusive right to sell the vehicle, meaning no other dealer can sell the vehicle during the consignment period.
Minimum Selling Price	The Consignor sets a minimum selling price for the vehicle, which the Consignee must adhere to when negotiating sales.
Insurance Requirement	The Consignor must maintain insurance on the vehicle throughout the consignment period, covering theft, fire, and liability.
Commission Structure	The Consignee earns a commission based on the sale price of the vehicle, with specific rates outlined in the agreement.
Governing Laws	State-specific consignment agreements are governed by local laws, which may vary. It is essential to check state regulations regarding vehicle consignment.

Instructions on Utilizing Car Consignment

Completing the Car Consignment form is essential for ensuring a smooth transaction between the Consignor and the Consignee. The following steps outline the necessary actions to fill out the form accurately. After completing the form, it will be submitted to the designated dealer for processing.

Fill in the names of the Consignor(s) in the designated space at the top of the form.
Provide the name and address of the Consignee, including their telephone number and dealer number.
Specify the minimum selling price of the vehicle in the appropriate section.
Indicate the start and end dates of the agreement.
Complete the vehicle description, including the year, make, model, VIN, license plate number, odometer reading, and style.
Check the appropriate boxes for features such as air conditioning, power locks, and other options.
Fill in details regarding the engine, transmission, and any additional features.
List the name, address, phone number, and account number of the lien holder, if applicable.
Confirm the insurance details, including agent name, insurance company, policy number, and liability limits.
Answer the questions regarding the vehicle's accident history and condition, checking the appropriate boxes.
Indicate whether the vehicle is being sold as-is or with a warranty and describe its condition.
Fill out the commission rates based on the sale price of the vehicle.
List any additional fees that may apply, such as safety inspection or detailing costs.
Sign and date the form at the bottom, providing contact information as required.

Important Facts about Car Consignment

What is the purpose of the Car Consignment form?

The Car Consignment form is an agreement between the Consignor, who owns the vehicle, and the Consignee, who will sell the vehicle on the owner's behalf. This form outlines the terms of the consignment, including the minimum selling price, duration of the agreement, and responsibilities of both parties.

How does the commission structure work?

The commission structure is based on the sale price of the vehicle. The Consignee will take a percentage of the sale price as their commission. Additional costs for advertising, detailing, and repairs may apply, depending on the services used during the consignment period. These costs will be deducted from the net amount due to the Consignor after the sale.

What happens if the vehicle does not sell during the consignment period?

If the vehicle remains unsold by the end of the consignment term, the Consignor can either choose to have the vehicle returned or enter into a new consignment agreement. Any repairs or costs incurred during the consignment period must be settled before the vehicle is returned to the Consignor.

What responsibilities does the Consignee have regarding the vehicle?

The Consignee is responsible for safeguarding the vehicle while it is on their premises. They must not use the vehicle for any purpose other than what is stated in the agreement without the Consignor's written consent. The Consignee must also notify the Consignor of any necessary repairs and obtain approval before proceeding with any work.

Can the Consignor remove the vehicle from the Consignee's premises?

Yes, the Consignor can remove the vehicle, but they must provide the Consignee with a minimum notice period. The vehicle can only be removed during specified hours or by appointment. Any outstanding costs incurred while the vehicle was on consignment will be due at the time of removal.

What should I do if I believe the Consignee is not following the agreement?

If you believe the Consignee has not complied with the terms of the consignment agreement, you should contact your local Department of Motor Vehicles. They can provide guidance and investigate any potential violations of the agreement.

Common mistakes

Filling out a Car Consignment form can be a straightforward process, but there are common mistakes that people often make. Understanding these errors can help ensure that the form is completed correctly, leading to a smoother consignment experience.

One frequent mistake is leaving essential fields blank. Information such as the vehicle’s VIN number, year, make, and model is crucial for identifying the vehicle. Omitting these details can lead to confusion or delays in the selling process.

Another common error involves providing incorrect contact information. If the consignor's phone number or email address is inaccurate, it may hinder communication regarding the sale. This can result in missed opportunities or misunderstandings.

Many people also fail to specify the minimum selling price for the vehicle. This figure is important as it sets the baseline for negotiations. Without it, the consignment agreement may lack clarity, leading to potential disputes later on.

In some cases, individuals overlook the section regarding liens or claims against the vehicle. It is vital to disclose any existing liens, as failure to do so can create legal complications. Ensuring that this information is accurate helps protect both the consignor and the consignee.

Another mistake is not indicating the vehicle's condition accurately. The form includes options such as "Excellent," "Average," or "Poor." Misrepresenting the condition can lead to issues with potential buyers and damage the trust between the consignor and consignee.

Additionally, some consignors neglect to provide information about the vehicle’s accident history. If the vehicle has been in an accident, this should be disclosed. Transparency is key in maintaining a good relationship with the consignee and potential buyers.

People sometimes forget to sign and date the form, which is a crucial step in making the agreement official. An unsigned form may be considered invalid, leading to complications in the consignment process.

Another oversight is not reviewing the commission rates and additional fees outlined in the agreement. Understanding these costs upfront can prevent surprises later on. It is important to clarify any fees associated with advertising, repairs, or inspections.

Lastly, some individuals do not keep a copy of the completed form for their records. Having a copy is essential for reference and can be helpful in case of disputes or questions regarding the consignment.

By being aware of these common mistakes, consignors can fill out the Car Consignment form more effectively, facilitating a smoother and more transparent selling process.

Documents used along the form

When engaging in a car consignment agreement, several additional documents often accompany the Car Consignment form. Each of these documents serves a specific purpose, ensuring clarity and protection for both the consignor and consignee. Understanding these documents can facilitate a smoother transaction and help prevent misunderstandings.

Title Transfer Document: This document is essential for transferring ownership of the vehicle from the consignor to the buyer once a sale occurs. It serves as proof that the consignor has the legal right to sell the vehicle and that the buyer will receive clear title upon purchase.
Bill of Sale: A bill of sale is a receipt that outlines the details of the transaction, including the sale price and vehicle information. This document provides legal evidence of the sale and can be crucial for tax purposes or future ownership disputes.
Vehicle History Report: Often provided by services like Carfax or AutoCheck, this report gives potential buyers insight into the vehicle's past. It includes information on accidents, title issues, and service history, helping to build trust in the transaction.
Insurance Verification: This document confirms that the vehicle is insured during the consignment period. It protects both the consignor and consignee from potential liability in case of accidents or damages while the vehicle is in the consignee's possession.

In summary, utilizing these documents alongside the Car Consignment form can enhance the transaction process. They provide essential information and legal safeguards, ensuring that both parties are protected and informed throughout the consignment period.

Similar forms

Sales Agreement: Similar to the Car Consignment form, a sales agreement outlines the terms under which a vehicle is sold. It includes details about the buyer, seller, vehicle description, and the purchase price, ensuring both parties are clear about their obligations.
Lease Agreement: A lease agreement shares similarities in that it governs the use of a vehicle for a specified period. It specifies the responsibilities of both the lessee and lessor, including payment terms and maintenance responsibilities.
Power of Attorney: This document allows one person to act on behalf of another in legal matters, including vehicle sales. Like the Car Consignment form, it establishes authority and outlines the scope of actions permitted.
Title Transfer Form: This form is crucial when ownership of a vehicle changes hands. It details the vehicle's information and the parties involved, ensuring a clear transfer of ownership, similar to how the consignment form manages vehicle possession.
Bill of Sale: A bill of sale serves as proof of the transaction between buyer and seller. It includes vehicle details and the sale price, much like the consignment form, which also documents the sale process and conditions.
Vehicle Registration Form: This document registers a vehicle with the state. It requires information about the vehicle and its owner, paralleling the Car Consignment form's need for detailed vehicle information and owner representation.

Dos and Don'ts

When filling out the Car Consignment form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are six important dos and don’ts:

Do provide complete and accurate information about the vehicle, including the year, make, model, VIN, and odometer reading.
Do disclose any known accidents or damages the vehicle has experienced.
Do ensure that you have possession of the vehicle's title or have provided details about the lien holder.
Do review the commission rates and additional fees carefully before signing the agreement.
Don't leave any sections of the form blank; incomplete forms can lead to misunderstandings.
Don't forget to keep a copy of the signed agreement for your records.

Misconceptions

Here are some common misconceptions about the Car Consignment form:

Consignors lose ownership of the vehicle. Many believe that once they sign the consignment agreement, they no longer own the vehicle. In reality, the Consignor retains ownership until the vehicle is sold.
The Consignee is responsible for all repairs. Some think that the Consignee must handle all repairs at no cost. However, the Consignor is responsible for any repair costs unless otherwise agreed upon.
The vehicle can be sold without the Consignor's approval. It's a common belief that the Consignee can sell the vehicle without consulting the Consignor. In fact, the Consignor has final approval on any sale.
Insurance is not necessary during consignment. Some people assume that insurance is optional during the consignment period. The agreement states that the vehicle must have insurance coverage throughout the consignment.
All advertising costs are included. Many think that all advertising expenses are covered by the commission. However, certain advertising platforms may incur additional fees.
There are no penalties for unsold vehicles. Some believe that if the vehicle does not sell, there are no consequences. The agreement specifies that the Consignor may be responsible for costs if the vehicle remains unsold.

Key takeaways

When filling out and using the Car Consignment form, it is essential to keep several key points in mind. Here are some important takeaways:

Understand the Roles: The Consignor is the person selling the vehicle, while the Consignee is the dealer or individual who will sell it on the Consignor's behalf.
Provide Accurate Information: Ensure that all vehicle details, such as make, model, VIN, and condition, are filled out accurately to avoid any misunderstandings.
Set a Minimum Selling Price: Clearly state the minimum price you expect for your vehicle. This will guide the Consignee in negotiations with potential buyers.
Review Commission Rates: Be aware of the commission structure outlined in the agreement. Different sale price ranges may have varying commission rates.
Insurance Requirements: Maintain insurance on the vehicle during the consignment period. This protects you against potential losses.
Approval of Sales: The Consignor retains the right to approve any sale before it is finalized, ensuring you have control over the transaction.
Understand Termination Conditions: Know when the consignment agreement begins and ends, as well as the procedures for retrieving your vehicle if it does not sell.

By keeping these takeaways in mind, you can navigate the Car Consignment process more effectively and ensure a smoother transaction.