Texas Odometer Statement PDF Template

The Texas Odometer Statement form is a document required for disclosing the mileage of a vehicle during the transfer of ownership. Both federal and state laws mandate accurate mileage statements, and failure to comply can lead to significant legal repercussions. Completing this form accurately is essential, and to proceed with filling it out, click the button below.

Overview

When buying or selling a vehicle in Texas, one essential document comes into play—the Texas Odometer Statement form, known as VTR-40. This form ensures transparency regarding the vehicle's mileage during the transfer of ownership, safeguarding both buyers and sellers. It requires detailed information, including the vehicle's year, make, body style, model, and Vehicle Identification Number (VIN). More importantly, the seller or their agent must provide an odometer reading and certify, to the best of their knowledge, that this reading reflects the actual mileage of the vehicle. Should there be any discrepancies, or if the mileage exceeds mechanical limits, the seller must explicitly acknowledge this on the form. Failure to complete this statement accurately may invite severe consequences, including fines and potential imprisonment, emphasizing its legal significance. Buyers also play a role, as they must acknowledge their awareness of the seller's odometer disclosure, solidifying the transaction's legality. By ensuring that all necessary details are correctly filled out, the Texas Odometer Statement not only facilitates secure vehicle transfers but also fortifies protections against odometer fraud.

Texas Odometer Statement Preview

(Seller/Agent Name)

ODOMETER DISCLOSURE

STATEMENT

VTR-40 (Rev. 11/09)

DHT # 142235

Federal and State Law require that you state the mileage in connection with the transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment. This form may not be used in conjunction with title transfer documents, which comply with federal and state odometer disclosure requirements such as Texas Certificate of Titles issued on or after April 29, 1990.

VEHICLE DESCRIPTION

Year

Make

Body Style

Model

Vehicle Identification Number

I, ______________________________________________, certify to the best of my knowledge that the odometer reading is

the actual mileage of the vehicle described above unless one of the following statements is checked:

Odometer

Reading

(No Tenths)

1.The mileage stated is in excess of its mechanical limits.

2.The odometer reading is not the actual mileage.

WARNING – ODOMETER DISCREPANCY.

Date ofSignature of Seller/AgentPrinted Name (Same as Signature) Statement

If titled in a firm’s name, print the firm’s name on the line above.

Street Address

City

State

Zip Code

ACKNOWLEDGMENT OF ODOMETER DISCLOSURE BY BUYER/AGENT

I am aware of the above odometer certification made by the seller/agent.

Date of	Signature of Buyer/Agent	Printed Name (Same as Signature)
Statement

If purchased by a firm, print the firm’s name on the line above.

Street Address

City

State

Zip Code

WARNING: TRANSPORTATION CODE, §501.155, PROVIDES THAT FALSIFYING INFORMATION ON ANY REQUIRED STATEMENT OR APPLICATION IS A THIRD-DEGREE FELONY.

↓ Texas Odometer Statement

File Properties

Fact Name	Description
Form Name	The Texas Odometer Disclosure Statement is referred to as VTR-40.
Purpose	This form is required to disclose the vehicle's mileage to comply with federal and state laws during ownership transfer.
Legal Basis	The use of this form is governed by the Texas Transportation Code, §501.155.
Fines and Penalties	Failing to provide accurate odometer information can lead to fines or imprisonment.
Restrictions	This form cannot be used with title transfer documents that meet federal and state odometer disclosure requirements for vehicles titled after April 29, 1990.

Instructions on Utilizing Texas Odometer Statement

The Texas Odometer Statement form is an important document used during the transfer of vehicle ownership. Completing it correctly ensures compliance with both federal and state laws regarding odometer readings. Once the form is filled out, it will need to be signed by both the seller and the buyer to confirm that the information provided is accurate. Follow the steps below to fill out the form properly.

Start by entering the Seller/Agent Name at the top of the form.
Fill in the Vehicle Description section, including the year, make, body style, model, and vehicle identification number (VIN).
In the space provided, write down the Odometer Reading without tenths. This is the actual mileage on the vehicle’s odometer.
Next, indicate whether any statements apply by checking the appropriate box. You may need to select if the mileage exceeds mechanical limits or if the odometer reading is not the actual mileage. This step is important to signify any discrepancies.
Sign the form where it asks for the Seller/Agent Signature. Write your name clearly below your signature, ensuring it matches what is provided in the signature line.
Complete your Street Address, City, State, and Zip Code in the respective fields.
For the buyer's acknowledgment, leave space for them to provide their signature and printed name directly below the ACKNOWLEDGMENT OF ODOMETER DISCLOSURE BY BUYER/AGENT section.
The buyer should also fill in their address details in the corresponding blocks.
Double-check all entries for accuracy before submitting the form to ensure that all information is complete and correctly filled in.

Important Facts about Texas Odometer Statement

What is the Texas Odometer Statement form?

The Texas Odometer Statement form, also known as VTR-40, is a document required when transferring ownership of a vehicle. It ensures that the buyer is informed of the vehicle's mileage. This form helps prevent fraud by obtaining accurate mileage disclosure from the seller or their agent.

Who needs to fill out the Odometer Statement?

The seller or their agent must complete the Odometer Statement when selling a vehicle. This includes individuals and businesses. The buyer should also acknowledge the mileage provided on the form, ensuring both parties are aware of the vehicle's odometer reading.

What information is needed on the form?

The form requires important details like the vehicle's year, make, model, and Vehicle Identification Number (VIN). The seller must also provide their name, signature, and address, along with the odometer reading itself. If there are any odometer discrepancies, those should be noted as well.

What happens if the Odometer Statement is not filled out correctly?

Failing to complete the Odometer Statement or providing false information can lead to serious consequences, including fines or even imprisonment. It is crucial to provide accurate information to comply with both federal and state laws.

When is the Odometer Statement not needed?

The Odometer Statement is not necessary when a vehicle title is transferred with compliance to federal and state odometer disclosure requirements. This mainly applies to titles issued in Texas on or after April 29, 1990, where the required disclosures are already included in the title documentation.

What should buyers do after the seller completes the form?

Once the seller completes the Odometer Statement, the buyer should review the document to ensure the accuracy of the information provided. Signing the form indicates that the buyer acknowledges the odometer certification made by the seller. This step helps protect the buyer from potential disputes later on.

Common mistakes

Completing the Texas Odometer Statement form accurately is essential for a smooth transfer of vehicle ownership. However, many individuals make common mistakes that could lead to complications. One frequent error occurs when the odometer reading is not entered correctly. This reading must include only the whole miles and no tenths. Incorrectly adding decimal points or rounding can lead to misleading information.

Another mistake often seen is failing to select the appropriate statement regarding the odometer condition. The form allows sellers to indicate if the odometer reading is in excess of its mechanical limits or if it is not actual mileage. If these options are overlooked or improperly checked, it can create confusion for the buyer and potentially result in legal issues.

Some individuals neglect to provide their full signature along with their printed name. Each seller or agent must sign the form to attest to the truthfulness of the odometer statement. Failing to do so renders the form incomplete and could lead to challenges during the title transfer process.

Another common oversight involves providing inaccurate or incomplete vehicle information. It is vital to ensure that the vehicle description section includes all relevant details, such as the year, make, model, and vehicle identification number (VIN). Any discrepancies in this information can complicate ownership verification.

Buyers and agents also sometimes fail to acknowledge the odometer disclosure. The buyer's or agent's signature and printed name are necessary for verification, which reinforces the legality of the transfer. Omitting this step could cast doubt on the transaction's validity.

Additionally, confusion may arise when a firm owns the vehicle. Some sellers forget to include the firm's name on the appropriate line, which leads to a lack of clarity regarding ownership. Proper identification of the firm is essential when the vehicle is registered under a company name.

Furthermore, individuals may overlook the implications of providing false statements. Many are unaware that falsifying information on the form can result in severe penalties, including fines and imprisonment. Understanding the seriousness of this requirement is crucial in maintaining compliance with federal and state laws.

Last but not least, neglecting to keep a copy of the completed form for personal records is a mistake that can have long-term consequences. Having a copy can provide necessary proof of the odometer disclosure in case of future disputes or issues arising from the transaction.

By being mindful of these common mistakes when filling out the Texas Odometer Statement form, individuals can facilitate a smoother transition in the vehicle ownership process and ensure compliance with legal requirements.

Documents used along the form

The Texas Odometer Statement form is a critical document in the process of vehicle sales, ensuring that both buyers and sellers are aware of the vehicle’s mileage and that no deceptive practices occur during the transaction. Numerous other forms accompany or relate to the odometer statement in the process of transferring vehicle ownership. Below is a list of common documents that are often used alongside the Odometer Statement in Texas.

Texas Certificate of Title: This document proves ownership of the vehicle and includes important details such as the Vehicle Identification Number (VIN), title number, and the names of the buyer and seller. It is essential for legal recognition of ownership transfer.
Vehicle Bill of Sale: A record of the sale transaction between the buyer and seller. This document includes the purchase price, vehicle details, and the signatures of both parties, serving as proof of the transaction.
Notice of Transfer of Vehicle: This form notifies the Texas Department of Motor Vehicles (DMV) about the sale or transfer of a vehicle. It helps to maintain accurate vehicle registration records.
Application for Texas Title:** This is the official request to obtain a new title after a vehicle has been sold. The buyer fills it out to register the vehicle under their name, ensuring they have legal ownership.

VIN Verification Form: This document may be needed if the VIN on the vehicle does not match the VIN on the title or if it must be verified for any other reason, such as prior titles or registration issues.

Affidavit of Heirship: In cases where a vehicle is inherited and ownership must be transferred, this affidavit verifies the relationship between the deceased and the claimant, allowing for the transfer of title without probate.

Power of Attorney: If the seller cannot complete the transaction in person, a Power of Attorney allows someone else to sign the necessary documents on their behalf, ensuring that the transfer can proceed smoothly.

Insurance Documents: While not a formal part of the transfer process, proof of insurance may be required by the buyer before the title can be successfully transferred, ensuring legal compliance in vehicle operation.

Emissions Inspection Certificate: For some vehicles, an emissions inspection may be necessary before the title transfer can be finalized, confirming that the vehicle meets environmental standards.

Release of Lien: If the vehicle has an outstanding loan, this document is needed to show that the lender has released their claim on the vehicle, thus allowing for a clear transfer of ownership.

Understanding these documents can greatly simplify the process of transferring vehicle ownership in Texas. Having them ready ensures compliance with state regulations and helps prevent potential disputes or delays in the sale process. Always consider consulting with appropriate authorities or professionals if there are uncertainties.

Similar forms

The Texas Odometer Statement form serves a critical role in vehicle ownership transfers by ensuring the accurate disclosure of mileage information. Several other documents share similar purposes and formats. Here are five documents that function similarly to the Texas Odometer Statement:

Bill of Sale: This document records the transaction between buyer and seller, often requiring details about the vehicle’s odometer reading. Like the odometer statement, it ensures transparency and protects both parties from potential disputes.

Application for Title: When an individual applies for title, this application also necessitates the disclosure of mileage. This document is essentially a formal request for vehicle ownership transfer, detailing relevant information similar to the odometer statement.

Title Transfer Document: This form is used when transferring vehicle ownership officially. It includes mileage disclosure, thus serving to verify and secure accurate information about the vehicle’s condition and history, much like the Texas Odometer Statement.

Vehicle History Report: While this document primarily provides an overview of a car's past, it includes details about odometer readings at various points in time. It offers additional context, aiding buyers in assessing the overall reliability and value of the vehicle.

Manufacturer’s Certificate of Origin (MCO): When a new vehicle is sold, this document certifies its origin and may also provide initial odometer reading data. It serves as a key legal document during the initial sale, establishing a clear chain of ownership and mileage expectations.

Dos and Don'ts

When filling out the Texas Odometer Statement form, it's crucial to approach the process carefully. Here are some important dos and don’ts to keep in mind:

Do ensure that all information is accurate. Double-check the odometer reading.

Do print legibly. Clear handwriting minimizes the risk of errors or misinterpretation.

Do indicate your signature clearly. Always sign where required, as this validates your certification.

Do read all instructions before starting. Familiarity with the requirements can prevent mistakes.

Do provide your current address. This helps in communication should any questions arise.

Don’t omit any sections. Every part of the form must be completed for it to be valid.

Don’t guess or estimate the mileage. Providing false information can lead to serious legal consequences.

Taking care when filling out the form helps protect you and facilitates a smooth vehicle transfer process.

Misconceptions

The Texas Odometer Statement form often encounters misunderstandings that can lead to confusion for both buyers and sellers. Let’s clarify these misconceptions:

This form is only for used vehicles. Many people believe that the odometer statement applies exclusively to used cars. However, it is important to note that it is required for any vehicle transfer, whether used or new, to ensure accurate mileage reports.

The odometer reading can be estimated. Some individuals think it is acceptable to provide an estimated odometer reading. In reality, federal and state laws demand an exact statement of the mileage when transferring ownership. Any inaccuracies can lead to serious legal consequences.

It’s unnecessary if there’s a notary involved. A common misconception is that the presence of a notary negates the need for an odometer disclosure. Regardless of notarization, the form must still be completed correctly and submitted as per state regulations. The odometer statement is a legal requirement independent of any notarial actions.

Only the seller can be held liable for false statements. Many people think only sellers bear the consequences of providing incorrect mileage information. In fact, buyers or agents can also face penalties for failing to acknowledge or accurately report the odometer reading, as both parties share responsibility.

Once completed, the form doesn’t need to be kept. Some believe that once the odometer statement is filled out, it can be discarded. In truth, it's crucial to keep a copy of this form as part of the vehicle’s records. This documentation can serve as proof in case of future disputes or inquiries regarding the vehicle’s mileage.

Understanding these points can help ensure a smoother transaction and compliance with Texas state laws regarding vehicle sales. It is always best to approach these matters with caution and clarity.

Key takeaways

Here are key takeaways for filling out and using the Texas Odometer Statement form:

Required Information: Accurate mileage must be stated on the form. This is necessary when transferring ownership of a vehicle.

Consequences of Inaccuracy: Providing incorrect information can lead to legal repercussions, including fines or imprisonment. Think carefully before certifying the odometer reading.

Form Limitations: The Texas Odometer Statement cannot be used alongside title transfer documents that meet federal and state odometer disclosure rules.

Odometer Conditions: Be aware of specific conditions under which you can certify that the odometer reading is accurate, including limitations and possible discrepancies.

Certification Requirement: Both the seller/agent and the buyer/agent must sign the form. Ensure all signatures are properly included to validate the transaction.

Important Warnings: Falsifying information on this form is classified as a third-degree felony under Texas Transportation Code. Always provide truthful information.

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